Frequently Asked Questions

Do you have a question about IPDET? We've listed some of the most frequently asked questions in this section and hope we have anticipated some of your concerns. If you don't find the answer you need, don't hesitate to contact us.

General Questions

  1. Are there any scholarships available?
  2. What is covered by the Tuition, Room and Board option?
  3. What is covered by the Tuition Only option?
  4. If I choose the Tuition, Room and Board option, where will I be housed? Will I have a private room?
  5. Can family members stay with me?
  6. Should I pay the CA$500 deposit at the same time as I submit my application?
  7. Do you offer any discounts on program fees?
  8. Is there a program for family members accompanying participants?
  9. Do you provide babysitting services?
  10. What’s the deadline for application submission?

Scholarship Questions

  1. Are there any scholarships available?
  2. Where does the scholarship funding come from?
  3. What types of scholarship are available?
  4. What expenses does the scholarship cover?
  5. Who is eligible for scholarship funds?
  6. Who is ineligible for scholarship assistance?
  7. What are the criteria for scholarship funding?
  8. Who chooses the scholarship recipients?
  9. How do I apply?
  10. What supporting documentation is required and how is it submitted?
  11. Is there a deadline for submitting a scholarship application?
  12. Is there a fee for submitting an application?
  13. If I’ve received a scholarship previously to attend IPDET, can I apply again for scholarship funding?
  14. If I’m awarded a scholarship to attend IPDET 2017, can I defer it to another year?
  15. Can you suggest other sources of scholarship funding?
  16. When will the scholarship application process for IPDET 2017 begin?

Travel Questions

  1. Can I bring a Laptop?
  2. Will my electronic devices i.e. Laptop, Digital Camera, cell phones, etc. work in Canada?
  3. Can I drink the water?
  4. Can I buy additional food?
  5. Can I smoke?
  6. What are the weather conditions?
  7. How should I dress indoors?
  8. How much should I pack?
  9. What do I do if I lose my luggage?
  10. How safe is living/ travelling in Ottawa?
  11. Can I get medication in Ottawa?
  12. How do I say “Hello”?


Are there any scholarships available?
There is a limited number of scholarships available each year. For detailed scholarship information, please see the Scholarships page.

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What is covered by the Tuition, Room and Board option?
The tuition, room, and board option (also known as the residential option) covers tuition fees, course materials, accommodations up to two nights before the start of the applicant’s program and the Friday night at the end of the applicant’s program, three meals per day provided on campus (including weekends), plus two health breaks per day from Monday to Friday. In addition, access to Carleton’s athletic facilities is provided. If this option is chosen, participants should budget to cover their personal needs, souvenirs, any restaurant meals they choose to have off campus, transportation costs to and from the airport, train or bus station to Carleton University campus (approximately CA$35), and personal sightseeing excursions.

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What is covered by the Tuition Only option?
The tuition only option covers tuition fees and course materials. Participants are responsible to make their accommodation arrangements and for payment of accommodation and meal expenses with the exception of special event luncheons, dinners, and receptions, which are included in the tuition fees. In addition, participants should budget to cover personal needs, souvenirs, the cost of transportation from the airport, train or bus station to and from Carleton University campus (approximately CA$35), and personal sightseeing excursions.

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If I choose the Tuition, Room and Board option, where will I be housed? Will I have a private room?
IPDET has made special arrangements with Carleton University's Conference Services to house IPDET participants in Leeds Residence, one of Carleton's modern, upgraded residences. Each participant has a private, secure room furnished with a double bed, desk, storage space, telephone, and computer hook-up. Four private rooms are arranged in a suite that has two bathrooms (two occupants share a bathroom) plus some common living space and a kitchenette (with refrigerator) that is shared by all occupants of the suite. In addition, each floor of the residence has lounges furnished with comfortable chairs and a wide-screen television. International newspapers are delivered to the lounges on a daily basis.

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Can family members stay with me?
In the suites reserved for IPDET participants, occupancy is limited to one person per room. Participants planning to bring family members must make their own arrangements for accommodation. The IPDET Secretariat will be pleased to assist you by providing a list of suggested hotels.

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Should I pay the CA$500 deposit at the same time as I submit my application?
There is no cost to apply to program. Only after you are accepted as a paying applicant is payment of a non-refundable deposit of CA$500 required to hold a space for you at IPDET.

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Do you offer any discounts on program fees?
We offer a 5 percent discount to organizations who notify us in advance of their intention to send three or more individuals to IPDET in the same year and for whom one group invoice can be prepared. The discount increases to 10 percent for organizations that inform us of their intention to sponsor 6 to 10 individuals and to 15 percent when organizations send 11 or more staff.

A 5 percent discount is also offered to individuals who have participated in a “mini-IPDET.”

Program alumni are always welcome back and are eligible for a 5 percent discount for their second enrolment and a 10 percent discount for enrolment in three or more programs. In the event that an individual is eligible for multiple discounts, the higher individual discount amount will be applied.

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Is there a program for family members accompanying participants?
No, IPDET is unable to offer special activities or excursions to persons accompanying program participants.

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Do you provide babysitting services?
No, IPDET does not provide babysitting services or children’s activities. Adequate supervision at all times of minor children accompanying a participant is the participant’s responsibility.

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What’s the deadline for application submission?
Applications will be accepted until May 01, 2017 OR until classroom limitations are met. In order to avoid disappointment, it’s recommended that applicants interested in specific workshops apply at their earliest convenience to ensure registration in their first choice workshops.

To receive consideration for scholarship assistance, complete application must be submitted by Friday, March 3, 2017. Due to the volume of funding requests received, scholarship applications submitted after March 4th will not be accepted.

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Are there any scholarships available?
There is a limited number of scholarships available each year. For detailed scholarship information, please see the Scholarships page.

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Where does the scholarship funding come from?
Scholarship monies are given to IPDET through a number of bilateral donors and development cooperation agencies.

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What types of scholarship are available?
A partial scholarship may be requested. Each year, limited scholarship funds are available; the amount varies from year to year, subject to decisions by donor countries. IPDET encourages applications for partial rather than full scholarships. Only in highly unusual circumstances will a full scholarship be considered or awarded. Applicants and sending organizations are strongly encouraged to mobilize sources of funding and make a partial contribution, as they are able, to the overall costs of attendance. IPDET does not ask for financial records, but urges those only in real need to apply for support, as the requests for scholarships far outnumber the funds available.

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What expenses does a scholarship cover?
Sponsors pay only for the direct costs associated with each individual participant: tuition, transportation, accommodations and food, and visas.

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Who is eligible for scholarship funds?
IPDET considers scholarships primarily for those who come from and work in a developing country and who can attend the entire four weeks of the program.

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Who is ineligible for scholarship assistance?
Under special circumstances and on an exception basis, IPDET may also consider offering awards to employees of UN agencies, but employees of development banks or other financial institutions are ineligible. Employees of private sector companies and private consultants are generally ineligible.

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What are the criteria for scholarship funding?
IPDET considers multiple criteria when awarding scholarships. For a complete listing of criteria, please see the Scholarships page.

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Who chooses the scholarship recipients?
Each applicant is considered on a case-by-case basis. The Selection Panel consists of the two co-directors, as well as the program manager from Carleton University. Decisions are made on “batches” of scholarship applications, generally three times during the registration period. Early applications are highly encouraged, as the last review may exclude those who need a long lead time to obtain visas.

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How do I apply?

There is no separate scholarship application form.

To apply for a scholarship, first register on our website and then complete the on-line application form. This form contains a section where applicants must indicate if they are requesting a partial scholarship or no scholarship funding.

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What supporting documentation is required and how do I submit it?
All scholarship applicants are required to provide their curriculum vitae (CV) limited to a maximum of two pages. Applicants are also required to provide a letter from their employer or institution supporting their application and detailing how the applicant's participation in IPDET would assist the organization in meeting its vision and mission better.

The on-line application form will allow for the submission of these documents. Without these additional elements, scholarship applications will be deemed incomplete and will not be considered.

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Is there a deadline for submitting a scholarship application?
Scholarship applications will be accepted up to and including Friday, March 3, 2017.

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Is there a fee for submitting an application?
There is no charge to submit an application.

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If I’ve received a scholarship previously to attend IPDET, can I apply again for scholarship funding?
Because of the very limited scholarship funds available, it is IPDET's policy that those who have already received a scholarship to IPDET are low priority for financial assistance. In the interest of fairness, eligible candidates who have not yet attended the program are given first priority.

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If I’m awarded a scholarship to attend IPDET 2017, can I defer it to another year?
Scholarship awards are valid only for the current program year and cannot be carried over from one year to the next.

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Can you suggest other sources of scholarship funding?
Regretfully we are unable to assist your search for financial aid by suggesting possible scholarship funding sources.

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When will the scholarship application process for IPDET 2017 begin?
We anticipate registration for IPDET 2017 will begin soon. To receive notification when the on-line application form is available, please sign-up for email updates.

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Can I bring a Laptop?
Yes, you may bring a laptop. A computer technician will be available to help configure your computer upon your arrival. Please bring an Ethernet Cable in order to access the internet from your residence room.

*IPDET has a limited supply of Ethernet Cables if you require one upon your arrival. A modest deposit may be required, but will be returned upon departure.

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Will my electronic devices i.e. Laptop, Digital Camera, cell phones, etc. work in Canada?
Participants travelling from any country other then the U.S. will generally need adaptors to plug their electronic devices into Canadian outlets. These adaptors are most easily purchased in your home country before you depart for IPDET. They are available in Canada, but the variety is limited and your country's specific outlet adaptor requirements may not be readily available. Please come prepared. Please be informed that cell phones/ blackberrys need to be specifically intended for international use or they will not operate in Canada.

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Can I drink the water?
The drinking water is perfectly safe in Ottawa. Feel free to bring along a water bottle and fill it up in bathrooms and water fountains throughout the day. (Remember Canada can get extremely hot during the summer, it is important to keep hydrated just like in any other warm climate)

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Can I buy additional food?
All food vendors are required to pass food health inspections on a regular basis. The food is generally very safe.

Supermarkets are readily available and have long operating hours. Fresh produce, additional snacks, drinks, and basic pharmaceuticals can be purchased at these locations if you happen to forget something or require something extra; however as an IPDET participant the program staff will do their best to provide you with all basic amenities.

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Can I smoke?
Please be informed that smoking is prohibited in ALL indoor facilities in Canada including campus housing facilities. There are designated smoking areas across campus that the IPDET secretariat will happily show you, but please be informed that smoking indoors anywhere in Canada or in non designated areas on campus can result in a hefty fine.

If cigarettes are a necessity please also be sure to bring your cigarette brand with you as the brands supplied in Canada may differ from what you are used to.

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What are the weather conditions?
Canada is very warm during the summer months ranging between 15° C to 35° C. It sometimes rains in Canada during the summer months. Umbrellas will be provided, but please remember to pack closed shoes and appropriate clothing.

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How should I dress indoors?
All public facilities on campus and throughout Ottawa are air conditioned which can be cold for visitors from warmer climates. Please remember to pack warmer cover-ups such as sweaters and shawls. Avoid sandals when you are going to be indoors for long periods of time, it can be chilly. Women should consider wearing slacks when planning to be indoors for long periods of time as opposed to skirts.

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How much should I pack?
Please be aware that airlines have baggage weight requirements. Please research this before your departure. The information is generally specified on your airline ticket. IPDET provides participants with approximately 11kg (25 pounds) of materials throughout the course of the four week program. Please accommodate for the additional weight upon your return as IPDET will NOT take responsibility for shipping any materials.

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What do I do if I lose my luggage?
Lost luggage is common, especially among international connecting flights. Please inform the IPDET staff immediately if your luggage is lost. While the IPDET staff will do everything possible to assist you, be aware that it is your responsibility to track down any lost luggage via your airline. Most lost luggage is recovered within 24-72 hours. Please be prepared. Pack two days' worth of clothing and other essential items in a carry on bag that you keep with you at all times.

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How safe is living/ travelling in Ottawa?

  • In general Canada is a very safe country and Ottawa is a very safe city. Pickpockets are rare; nonetheless guard your personal belongings as you would in any foreign city.
  • Women should feel comfortable travelling and walking around the city alone during the day. While the city is generally safe at night, make sure to travel with a partner in unpopulated or dark areas.
  • Cabs/Taxis are readily available in all central parts of town and can be called to all other areas. Feel free to flag down a cab/taxi, it is safe, but if you feel in anyway uncomfortable, travel with a partner.
  • Nightlife closes at 2am on weekends in the city. The buses stop running between 11pm and 3am. Make sure that you have planned a safe way to get home before the 2am rush of patrons exiting Pubs/ Restaurants/Bars.
  • Bus schedules are available online and will be provided at your accommodations. Busses run throughout the city at very reasonable rates. Bus drivers speak both French and English. Feel free to ask them to alert you when you arrive at a particular stop, or just to get general directions.
  • Sitting up front in the bus will ensure that you hear the bus driver’s announcements. At night it is also a good idea for women travelling alone to sit in the front of the bus.
  • After 9pm the bus driver will make stops for women at any place in between stops on his/her route that may be closer to your destination. Feel free to use this service; it is for your own safety.
  • After 9pm all major bus terminals have only one well lit stop area. All buses will stop at this one brightly lit sign regardless of other signage.

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Can I get medication in Ottawa?
Bring along any over the counter medication that you use frequently. While Canada carries a wide variety of North American brands at reasonable costs it may be more difficult to track down brands that you are used to from overseas. It is important to also be aware that over the counter medications in your country may also require a prescription in Canada.

Remember to bring along any prescription drugs that you may require for the duration of your Ottawa stay. While a Doctor is available on campus it can be difficult to get an appointment on short notice.

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How do I say “Hello”?
Canadians are accustomed to saying “Hello” and shaking hands upon first introductions. However, Canada is an extremely multi- cultural country and most Canadians are more then happy to learn a new greeting, so feel free to educate people that you meet on your customary greeting.

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