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Information obligations under articles 13, 14 and 26 GDPR

Data protection declaration

What do we want to inform you about?

The European data protection law obliges us to inform you which of your personal we process for which purpose and which rights you have in this regard. Please read the following information carefully before progressing with the application.

If you register for a further education event, we need information in order to be able to fulfil the resulting contract with you. In addition, we collect data which we process only with your consent. We use this data to make your trip and the training event as pleasant as possible for you. If you have any further questions, please do not hesitate to contact us for further information. The contact details and other information obligations are listed below.

The following organisations are jointly responsible for data processing:

Data controller 1
CEval GmbH
Dr. Stefan Silvestrini
Dudweiler Landstraße 5
66123 Saarbrücken
+49 (0)6 81 – 38 75 39 – 73

Data controller 2
Zentrum für universitäre Weiterbildung ZUW, Universität Bern
Dr. Christina Cuonz
Schanzeneckstrasse 1, 3001 Bern, Schweiz
+41 (0)31 684 39 30

Data protection officer [data controller 2]

Dr. Jur. Christoph Pappa
Hochschulstrasse 6, 3012 Bern

By filling in the following information, I consent to CEval Gmbh and the University of Bern processing this data. This data is used for various purposes:

Purposes of data processing and their legal bases

Purpose of data processingProcessed data categoriesLegal basesDeletion
Aspects relating to the booking of an event or further trainingTitle, name, billing address, contact data (e-mail address, telephone number),Initiation and performance of contracts (art. 6 para. 1 lit. B GDPR)Immediately after the purpose has ceased to apply (the training course has been held) or after the end of the subsequent retention period.
Aspects related to a scholarshipAdditionally: application for a scholarship, previous IPDET scholarship or IPDET scholarship application, CV, recommendation letter from the employer
Aspects related to payment informationName of paying organization, name of contact person, address contact person, address (city, province, country, postal code) phone number, email
Employment and education aspectsEmployer, type of organization, primary evaluation function, years of professional experience, English language skillsConsent (art. 6 para. 1 lit. A GDPR, art. 9 para. 2 lit. A GDPR)Immediately after revocation of consent
Aspects of technical deliveryConfirmation of stable internet connection
Aspects of evaluation by organisersHow heard of IPDET, reasons for participation, expectations
Archiving of contract and accounting documents in accordance with HGB (german commercial code)All types of data that we are required to retain, e.g. payments received from individuals, business transactions, etc.Compliance with a legal obligation (art. 6 para. 1 lit. C GDPR)Immediately after the purpose has ceased to apply (the training course has been held) or after the end of the subsequent retention period
Storage of your data in IT-systemsProcessed data correspond to the originally processed data plus summarized evaluation data.Protection of legitimate interests (art. 6 para. 1 lit. F GDPR)Immediately after the purpose has ceased to apply (the training course has been held) or after the end of the subsequent retention period.
Evaluation for statistical purposes
Passing on business cases for collectionRequired payment data from the original business transactionChange of purpose compatible with the original purpose (art. 6 para. 4 GDPR)Immediately after the purpose has ceased to apply (the training course has been held) or after the end of the subsequent retention period.

Duration of storage: the data shall be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. The legislator has enacted numerous very different storage obligations which we must comply with so that your data is deleted immediately after these periods have expired.

Recipients: the aforementioned data are processed in our offices and are only made available to the respective responsible specialist departments or are granted access.

Since we cannot provide all services ourselves, we make use of various service providers with whom we cooperate. These are:

  • The online workshops will be held using the software Zoom based in the US. The licenses are provided by the CEval GmbH including Global Data Processing Addendum to ensure GDPR compliance. Nonetheless, IPDET consortium partners assume no liability for the use of the software ZOOM. The current data protection guidelines of Zoom can be found here.
  • External IT staff in Germany (existing adequacy decision) maintain and host the website and have access to your personal information.
  • External consultants in Canada (existing adequacy decision) receive the information they require for accounting purposes as well as for scholarship selection.
  • To maintain the alumni database, the programme sponsor IEG receives the following data from the IPDET programme: Title, surname, first name, e-mail, telephone number, employer, nationality, address, gender, date of birth, year of IPDET participation.

Possibility of objection and removal: In all cases where the processing of your data is based on a consent, you have the right at any time to revoke your consent with effect for the future. You can informally send your revocation to the addresses or e-mail addresses listed above.

Rights of the data subject: You have the following rights in connection with the processing of your personal data by us:

  • Right to information, correction, deletion, restriction of processing, right to object to processing and the right to data transfer, right to appeal to a supervisory authority.

Further information may be found in the privacy policy.